Job Description

Grant Finance Manager

  • 526839
  • PHOENIX
  • AHCCCS
  • Full-time

AHCCCS

Arizona Health Care Cost Containment System
Accountability, Community, Innovation, Leadership, Passion, Quality, Respect, Courage, Teamwork

The Arizona Health Care Cost Containment System (AHCCCS), Arizona’s Medicaid agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility.

AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry.

Come join our dynamic and dedicated team.

Grant Finance Manager 

 

Job Location:

Address:  801 E. Jefferson Street, Phoenix, AZ 85034

Posting Details:

Must reside in the state of Arizona

Salary:  $77,000

Grade: 24

Closing Date: Open Until Filled

This position is eligible for full-time remote work (including virtual office arrangement).

Job Summary:

A career in public service awaits you. COME JOIN OUR TEAM!

The Division of Grants and Innovation (DGI) purses, implements, and oversees all grants administered by the agency and is responsible for supporting the Agency in advancing AHCCCS' clinical and quality strategies for the Integrated System of Care, the Arizona Crisis System, and the AHCCCS Housing Program. The team works to ensure compliance with state and federal grant regulations and financial reporting requirements. The Finance team is responsible for the administration of all state and federal housing funds, including providing financial technical assistance as needed. The team supports internal and external stakeholders to ensure responsible fiscal stewardship of state and federal behavioral health funds. The ideal candidate will be highly efficient in Excel spreadsheets, GAAP principles and want to contribute to transforming healthcare. This could be the perfect role for you!

What You'll Do:

Under the direction of the Financial Administrator, you will perform work of significant difficulty. Responsibilities include managing all aspects of the assigned federal block and or discretionary grant in accordance with each grant program's financial management and sub-recipient financial oversight requirements and will be required to provide administrative supervision of staff.

You will serve as a liaison to contractors in receipt of the funding identified and will provide technical assistance and coordination with other internal divisions as needed, to meet the needs of these funding requirements, to include contractor expenditure report completion, budget availability, funding allocation, contract review and approval and education on rules.

Major duties and responsibilities include but are not limited to:
* Federal Grants Management and Reporting to include completion of all tables for Grant Application(s) and reports; completion of the Maintenance of Effort (MOE); completion of the CLIFF data reporting for the AHCCCS budget; management of grant administrative requirements and subrecipient requirements in E-Civis.
* Management of all FFATA reporting; management of the 90-day closeout grant process; completion of the reconciliation for the Federal Financial Report; and project management of all grant activities.
* Federal Grant Monitoring to include compliance with all grant terms and conditions, grant requirements including specified set-asides, grant revenue, expenditures, and budget in AFIS; authorized allotments in the Payment Management System (PMS); and Sub-recipient monitoring. Coordination with other Divisions to ensure the grant is tracked separately in Accounting system (e.g. establishment of accounting profiles, ETE drop downs, etc).
* Preparation and review of all grant schedules & payments; conduct extensive complex financial analysis; allocation of grant funds; preparation of budget documents & internal spreadsheets; review of Contractor Expenditure Reports (CERs)/Invoices; review of RBHA/TRBHA/Contractor budgets & narratives; and preparation of materials for audits, site visits, and other ad hoc requests for information.
* Preparation & review of all required financial language including contractor policy language, operating manuals, internal policies & procedures, operational review tools, and contract language to ensure financial requirements are in compliance with federal grant requirements, the State of Arizona Accounting Manual (SAAM), and Uniform Guidance.
* Supervise, train, and provide clear direction and communication to direct reports. Monitor and spot check direct report's outputs (e.g CER review, spreadsheets, etc.) for quality and quantity. Establish a process to track direct reports' work product and utilize data for employee discussion (via 1:1, email etc), mid-point and annual evaluations, or other.
* Research & analysis to provide technical assistance to internal & external stakeholders on federal grant requirements. Act as financial liaison with other State agencies & contracted entities.

Knowledge, Skills & Abilities (KSAs):

Knowledge:
* State government, governmental accounting, accounting software, and systems
* Federal Grants Management, Federal Regulations, and grant policies and procedures
* State Appropriations
* State Procurement Code, Arizona Procurement Portal (APP), State of Arizona Accounting Manual (SAAM) and Policies and Procedures
* Methods, techniques, and procedures for providing effective technical assistance and quality assurance
* AMS Principles

Skills:
* Problem analysis & resolution
* Written & Verbal Communications
* Extensive Financial Analysis & interpretation of financial data
* Multiple computer programs and software
* Federal Grant Systems
* Facilitating & leading meetings
* Project Management

Abilities:
* Communicate effectively in verbal & written form
* Complete difficult analytic work
* Adapt and perform in a dynamic environment
* Work individually & in a team
* Prioritize & manage multiple complex assignments
* Accept responsibility & interact with a diverse audience on a professional level
* Facilitate & lead meetings with all levels of management both internally & externally
* Think independently & make sound decisions consistent with Department mission, vision, and values
* Organize and present information in structured & non-structured settings

Qualifications:

Minimum:
* Bachelor's Degree in Accounting, Finance, or related field and 3 years experience in budgeting, and extensive experience using spreadsheet and database systems (OR equivalent experience). Master's degree in a related field may substitute for 2 years of the required experience.

Preferred:
* Familiarity with government accounting.

Pre-Employment Requirements:

* Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
* Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
* Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) AND have an acceptable driving record for the last 39 months including no DUI, suspension or revocations and less than 8 points on your license. If an Out of State Driver License was held within the last 39 months, a copy of your MVR (Motor Vehicle Record) is required prior to driving for State Business. Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Among the many benefits of a career with the State of Arizona, there are:
* 10 paid holidays per year
* Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
* Other Leaves - Bereavement, civic duty, and military.
* A top-ranked retirement program with lifetime pension benefits
* A robust and affordable insurance plan, including medical, dental, life, and disability insurance
* Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
* RideShare and Public Transit Subsidy
* A variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Lifetime Pension Benefit Program
* Administered through the Arizona State Retirement System (ASRS)
* Defined benefit plan that provides for life-long income upon retirement.
* Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
* Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).

Deferred Retirement Compensation Program
* Voluntary participation.
* Program administered through Nationwide.
* Tax-deferred retirement investments through payroll deductions.

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing careers@azahcccs.gov.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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