Title: Accounting Administrator
- REMOTE OPTIONS
Arizona Health Care Cost Containment System
Accountability, Community, Innovation, Leadership, Passion, Quality, Respect, Courage, Teamwork
The Arizona Health Care Cost Containment System (AHCCCS), Arizona’s Medicaid agency, is driven by its mission to deliver comprehensive, cost-effective health care to Arizonans in need. AHCCCS is a nationally acclaimed model among Medicaid programs and a recipient of multiple awards for excellence in workplace effectiveness and flexibility.
AHCCCS employees are passionate about their work, committed to high performance, and dedicated to serving the citizens of Arizona. Among government agencies, AHCCCS is recognized for high employee engagement and satisfaction, supportive leadership, and flexible work environments, including remote work opportunities. With career paths for seasoned professionals in a variety of fields, entry-level positions, and internship opportunities, AHCCCS offers meaningful career opportunities in a competitive industry.
Come join our dynamic and dedicated team.
Financial Reporting Administrator
Address: 801 E. Jefferson Street, Phoenix, AZ 85034
Closing Date: Open Until Filled
Salary: $102,400 - $112,900
Must reside in the state of Arizona
This position is eligible for a hybrid remote work schedule (including virtual office arrangement).
The Division of Business and Finance (DBF) is looking for a highly motivated individual to join our team as a Financial Reporting Administrator. This position manages the financial reporting unit, oversees the production and distribution of the agency's financial statements, Single Audit, Schedule of Expenditures of Federal Awards (SEFA) and CMS quarterly and annual financial reports; prepares the annual agency financial statements for the independent auditors; manages and coordinates the external audit processes. Most importantly, this position is responsible to ensure that documentation is prepared and available to support the accurate and timely submission of financial audits, Single Audit, SEFA and CMS quarterly and annual reports, and conclusion of audits and the audits findings; and if necessary, to ensure that accounting corrective action plans are implemented in a timely manner.
Major duties and responsibilities include but are not limited to:
* Manage the preparation of the annual cash to accrual financial statements and supporting schedules, coordinate the independent audit of the financial statements, and assist independent auditors in completion of the annual financial and Single Audits. (At the conclusion of the financial and Single Audits, the results are presented to the agency Director, Deputy Director and members of the State Legislature.
* Research legislative and program changes to determine impact on the automated Federal Financial Participation (FFP) accounting subsystem utilized to reconcile, classify and report programmatic expenditures for federal funding Federal Medical Assistance Percentage (FMAP) through the CMS-64 (Title XIX Medicaid) and the CMS-21 (Title XXI CHIP) programs. Coordinate and implement changes to the FFP with ISD.
* Oversee the preparation of quarterly CMS-64 and CMS-21 Quarterly Statements of Expenditures in support of all federal program funds, and the CMS-37 and CMS-21 B Quarterly Program Budget Reports in support of the quarterly grant awards, (for signed certification by the finance administrator). In addition, oversee preparation of FFR-425 reports for SAMHSA Mental Health, Substance Abuse and other related grants.
* Research issues identified or raised by various State, Federal or Independent auditors, analyze the impact on departmental procedures and automated systems, develop efficient systematic resolutions including process flow documentation and prepare recommendations for management consideration and approval.
* Coordinate and assist with the quarterly Federal audits of Medicaid Title XIX and CHIP Title XXI expenditures (CMS-64 and CMS-21 audits) in addition to various CMS focused review audits and surveys. (The results of which are presented to the Director, Deputy Director and DBF Assistant Director).
* Oversee production and distribution of the Monthly Appropriation Status Report (for issuance under the agency director's signature), including reconciliation of programmatic expenditures, the Monthly Tobacco Tax Report and Monthly Tobacco Settlement/Budget Neutrality Compliance Report.
* Oversee the preparation of the budget neutrality tracking schedules (for approval by the DBF Assistant Director), forecast schedules, variance analysis, cash flow analysis, and ad hoc financial schedules as requested by management.
* Perform a limited review of the quarterly school based services Medicaid outreach claims and coordinate the subsequent payment to the third party administrator. Assists in research of claiming issues and implementation of program changes (e.g., new sub-contractors or change in claiming methodology).
* Perform program expenditure and federal report claiming analysis through the use of the Agency data warehouse to ensure automated payment and reporting systems are properly categorizing and expensing at the correct state/federal funding mixes. Prepare ad hoc financial payment and claiming reports in support of information requests and system troubleshooting research.
* Review monthly eligibility reconciliation and approve transfers of expenditures between Title XIX, Tobacco Litigation Settlement and Title XXI funds to reflect eligibility changes.
* Develop and modify financial policies/procedures. Review preparation of desk level procedures for the Financial Reporting Unit's staff.
* Oversee the Federal cash draw process, approve related deposits with the State Treasurer and supervise completion of quarterly CMS-272 Report. Monitor Federal grants and cash draws; recommend appropriate action to management and/or CMS. Monitor programmatic expenditure appropriations and quarterly allotments (recommend actions to management).
* Supervise miscellaneous financial reconciliations. Coordinate and compile data for submission to GAO to assist with the annual CMIA audit. Approve fund transfers within the Agency and to other State Agencies.
* Expert knowledge of Generally Accepted Accounting Principles (GAAP), Governmental and Financial Accounting Standards Board (GASB and FASB) pronouncements including the new reporting model (GASB 34) and accrual/economic resources focus and modified accrual/current financial resources focus basis of accounting, Generally Accepted Auditing Standards (GAAS) and Generally Accepted Governmental Auditing Standards (GAGAS)
* Comprehensive knowledge of Federal and State laws, regulations and policies governing AHCCCS' programs as outlined in the Code of Federal Regulations (CFR's), Arizona Revised Statutes, Arizona Session Law, State Accounting Rules (State of Arizona Accounting Manual), and AHCCCS administrative policies and procedures
* Considerable knowledge of the State Accounting System (AZ360, formerly AFIS), automated systems for tracking eligibility and medical payments(PMMIS) and application software (Excel, Access, Word, etc) in order to design, implement and utilize these automated systems for expenditure tracking, claiming and reporting
* Supervisory techniques including staff performance measurement setting and appraisal and motivation strategies
* Experience with software applications in a Windows environment including, Excel, Word, Access and other PC-based accounting, database, spreadsheet and mainframe software/systems including the Arizona State Accounting System, (AZ360, formerly AFIS) and the Prepaid Medical Management Information System (PMMIS)
* Excellent oral and written communication skills, including the ability to communicate effectively with management and staff within the Agency, with other State Agencies, and with external auditors and customers
* Strong analytical, organizational and problem-solving skills, including the ability to interpret financial reporting requirements to design requirements, test and implement complex automated systems necessary for the production of financial reports and statistical data for revenue, expenditure and appropriation reporting and federal grant reporting and budgeting
* Assign and monitor workloads among staff including providing the training as necessary in their job functions
* Bachelor’s Degree in accounting or a closely related field required; Experience managing accounting staff.
* Master’s Degree in Finance or Accounting. Experience with government/fund accounting, federal grants management. Certified Public Accountant (CPA) license, preferably Arizona.
* Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired State employees.
* Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Among the many benefits of a career with the State of Arizona, there are:
* 10 paid holidays per year
* Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
* Other Leaves - Bereavement, civic duty, and military.
* A top-ranked retirement program with lifetime pension benefits
* A robust and affordable insurance plan, including medical, dental, life, and disability insurance
* Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
* RideShare and Public Transit Subsidy
* A variety of learning and career development opportunities
Lifetime Pension Benefit Program
* Administered through the Arizona State Retirement System (ASRS)
* Defined benefit plan that provides for life-long income upon retirement.
* Required participation for Long-Term Disability (LTD) and ASRS Retirement plan.
* Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period).
Deferred Retirement Compensation Program
* Voluntary participation.
* Program administered through Nationwide.
* Tax-deferred retirement investments through payroll deductions.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing firstname.lastname@example.org.
Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.